DATA PRIVACY POLICY

L’Association des Amis de l’Eglise Anglicane de Fontainebleau was set up in 2009. Les Amis (we, our, us) is a not for profit organisation under French 1901 Law and operates in the Fontainebleau region.

Les Amis relies on personal data supplied by members so that it can provide services for members who are interested in the activities of the parish and its various groups, all in accordance with the doctrine of the Church of England, Diocese in Europe.
As an organisation, we undertake to meet the requirements of the General Data Protection Regulation (GDPR) (EU) 2016/6791 and all other relevant legislation.
All members and prospective members of Les Amis should be aware of the data privacy policy set out below.

Data collected by Les Amis
In order to be able to offer information relating to all the social events to our members Les Amis needs to collect and retain information provided in the Membership application form.
Such information, hereafter called the Membership data, will include, but not limited to, name, address, telephone number(s) and email address.

When collating the information provided via the various forms Les Amis may also collect personal data such as dietary requirements and emergency contact details and, where appropriate, special category personal data relating to health issues.

Our legal ground for processing personal data for the purposes of communicating with our wide membership is Les Amis’ legitimate interest in providing information in the activities of the parish and its various groups, all in accordance with the doctrine of the Church of England, Diocese in Europe.

Our legal ground for processing any health related personal data for participants at our social functions is consent.

Our legal ground for processing Gift Aid is consent.

How the data is stored
Les Amis are committed to ensuring that the Membership data is held securely. In order to prevent unauthorised access or disclosure, we have in place suitable procedures to safeguard and secure the information collected.

Data breaches
In the unlikely event of a breach of any personal data, Les Amis will, if there is a high risk of individual(s) being adversely affected, notify the relevant individual(s) as soon as reasonably possible.

Sharing data
Les Amis do not sell or share personal data with any third party for their own marketing or research purposes.

Third party websites
The St. Luke’s Fontainebleau website hosts a link to Les Amis page. This website contains links to other websites of interest. However, once you have used these links to leave the St. Luke’s Fontainebleau website, we have no control over that/those other website(s) and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites.
You should look at the data privacy statement applicable to the website in question.

Data retention
Les Amis hold personal data in respect of members, lapsed members and for general contacts. The retention of personal data for these three categories is as follows:

– Members

For current members of Les Amis any personal data will be retained until such time as they cease to be a member.

– General contacts

Any personal data relating to partners, suppliers, relevant organisations and other people we work with will be retained whilst it is considered to be potentially relevant to Les Amis. When no longer considered to be potentially relevant the personal data will be removed from any database and any paper documentation securely destroyed.

Rights of Individuals
All members and others whose personal data Les Amis holds have the right to access, rectify, delete or restrict the use of the data held.

All members and others whose personal data Les Amis holds have the right to object to any processing based on legitimate interests or public interests.

If a member or other individual wishes to have personal data removed, thus exercising their right to be forgotten, Les Amis will ensure that this is completed within four weeks.

Any requests to exercise any of these rights or any other rights which individuals may have should be sent to the Data Protection Officer.

Responding to requests
Les Amis will endeavour to respond to any data protection enquiries or requests within two weeks of receipt of request. If it will take longer than a month to respond, we will let you know.

Contacting Les Amis
If you have any query in respect of this data privacy policy or to data protection more generally please contact the Data Protection Officer.

Les Amis may change this policy from time to time by updating this page. You should therefore check this page periodically to ensure that you are happy with the changes.
This Data Privacy Policy was last updated